Business Assistant Senior — Document Control — G&A - Projects — Leeville/Turf Project

Posted: 31 Jan 2012
Apply deadline: 30 Apr 2012
Location: NV-Carlin,USA

Job Description:

Description

 Welcome to Newmont Mining Corporation, a leading gold producer with operations on five continents. Employing approximately 34,000 employees and contractors worldwide, Newmont operates core assets in North America, South America, Australia, Indonesia, and Ghana, with new mine projects currently being developed. Newmont is committed to high standards and leadership in the areas of environmental management and health and safety for its employees and neighboring communities.Newmont's four mining operations in Nevada include the Carlin Trend complex - the most prolific gold field in the Western hemisphere - located 40 miles west of Elko; the Twin Creeks mine is located 15 miles north of Golconda; the Lone Tree complex near the town of Valmy; and the Phoenix and Midas mines both located near Battle Mountain. Our Nevada properties operate as an integrated unit, and together, they boast the widest variety of processing methods, including Open Pit, Underground, and Process mining.Safety - At Newmont, the occurrence of any injury is unacceptable. The Company invests significant resources in managing safety risks as it strives to achieve an injury-free workplace. Environmental - The Nevada sites have won numerous awards for environmental preservation, and for restoring thousands of acres of wildlife and fish habitat. Community - Our Nevada operations contribute money and expertise to help sustain nearby communities, improve access to health care and promote education. Newmont provides a competitive pay and an outstanding employee benefit package that includes annual incentive bonus, comprehensive medical and dental plans including a company sponsored medical clinic, life insurance, pension plan, vacation, 401k retirement saving program, and paid holidays. This compensation package couples with an extended mine life makes Newmont a great employment opportunity. The Business Assistant Senior will assume responsibility for tasks without requiring direct supervision in performing a variety of administrative duties for a Group Executive or Vice President, requiring knowledge of Company policies and procedures.  They will rely on experience and judgment to plan and accomplish goals.  Essential duties include:

• Ability to work independently, exercising initiative, discretion and judgment and make appropriate decisions within the scope of assigned responsibility.
• Receive and screen telephone calls and visitors and assist with incoming inquiries, using knowledge of Company policies and procedures.
• Resolve problems requiring knowledge of Company policies and procedures and ongoing projects.
• Serve as a liaison between executive, direct reports, and business associates.
• Coordinate appointments, meetings, and conferences, including outside vendor contact.
• Compose correspondence, edit documents, generate reports and take and transcribe minutes of meetings as necessary.
• Handle confidential and time sensitive material with tact and discretion.
• Research, compile and prepare data for administrative reports and presentations.
• Prepare presentations and reports for meetings, which may include setup of A/V equipment.
• Extensive domestic and international travel and expense reports.
• Generate requests for payment and code and enter data.
• Compile and develop annual budgets and generate monthly variance reports.
• Complex project coordination and assignments as requested.
• Circulate mail, records, publications, and order and maintain department's office supplies.
• With advanced knowledge of filing systems, create, maintain and update department files, records and publications.
• Perform copying, collating, binding, packaging, etc., and disseminate routine and other documents as requested by department personnel including mail/messenger/meeting preparations.
• Minimal assistance with personal business for executive.
• Ability to handle multiple projects.
• A wide degree of creativity and latitude is required.
• Office professionalism required.
• Demonstrate leadership pipeline results appropriate to this role.

The above duties and responsibilities are representative of the nature and level of work assigned and are not necessarily all-inclusive. Working Conditions:

• The above duties and responsibilities are representative of the nature and level of work assigned and are not necessarily all-inclusive.

 

Qualifications

 

• Minimum 8 years executive/administrative assistant experience or equivalent combination of training and experience are necessary.
• A minimum of 2 years working with a director or higher level executive.
• College level courses or secretarial/business school training is desirable.
• Advanced computer skills.
• Good written and verbal communication skills.
• Advanced knowledge of office equipment.

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